Technical Guidelines Division 12.

Furnishings

12 00 00.  Furnishings

12 00 03. General Provisions
  1. The Architect/Engineer (A/E) shall provide layouts of both fixed and furnishings/moveable equipment as identified in the project pre-planning documents and include them as part of the 35% review documents. These plans provide an important means to confirm function and space usage for each room or space within the project.
  2. The A/E shall coordinate all required power/voice and data services leading to fixed and furnishings/moveable equipment locations as shown within these documents and make corrections and updates as needed based on review comments. In addition, the A/E shall provide any details and/or drawings necessary to preserve critical dimensions and locations for the furnishings.
  3. The construction documents released for bidding shall include furnishings plans, noted as being for informational purposes only, so that the contractors are given as much information on the use of each space as possible and also understand the reasoning behind locations of outlets, etc.
  4. Care shall be taken to coordinate furniture locations with window locations, perimeter mechanicals, door swings, thermostat, outlet, and switch locations, behind-the-door elements such as coat hooks, floor boxes, and ceiling-based light fixture locations.
  5. The A/E shall coordinate the height of outlets with any modesty or structural panel related to furnishes to the extent known by the design team so that outlets do not become inaccessible.
  6. The A/E shall be responsible for the location of all needed wall blocking and therefore shall confirm with the building occupants, their known needs and locations for blocking to support wall-mounted items such as coat hooks, mirrors, wall-mounted furnishings i.e. storage, tack boards, marker boards, etc.
  7. Private offices shall be designed in such a way as to be able to be turned into multi-person offices at some point including provisions for voice, data, power and fire alarm.

12 05 00.  Common Work Results for Furniture Selection

12 05 05.  General Requirements for Furniture Selection
  1. It is the goal of the University of Wisconsin-Madison to use sustainable (green) and locally sourced products to the greatest extent possible. Locally sourced shall be defined as products which are harvested or manufactured within a 500-mile radius of campus.
  2. All specified furniture shall meet the mandates set forth by the State of Wisconsin. Per an agreement with the Wisconsin Department of Corrections,  UW-Madison has a Memorandum of Understanding (MOU) regarding the purchase of Badger State Industries (BSI) furnishings to purchase product as specified by State of Wisconsin mandate. See UW Purchasing Services for furniture purchasing guidelines.
    • UW-Madison shall buy exclusively from BSI:
      • Metal Book Shelves.
      • Metal Files and Storage.
      • Fixed Base Tables with Laminate Tops.
    • UW-Madison shall either purchase from BSI or include BSI in the process to competitively price the following items:
      • All desking systems except for wood veneer case goods.
      • Systems furniture.
      • Side chairs – wood or metal framed.
      • Nesting chairs.
      • Custom specified products.
    • UW-Madison shall have automatic waivers from BSI for the following products:
      • Wood veneer conference tables.
      • Conference room tables with power/data, flip top or mobile features.
      • Leather or mesh conference room chairs.
      • Wood veneer case goods.
      • Products that are needed to exactly match an existing product line.

2.4  Ergonomic Chairs are considered “customer choice” and will be evaluated individually by the projects’ design team, typically through a “chair fair” process.

  1. The UW-Madison MISCELLANEOUS EDUCATION-RELATED FURNITURE & FURNITURE-RELATED ACCESSORIES contract (07-5665) is designed to offer users a variety of manufacturers and distributors from which they can purchase furniture and furniture related accessories. There are also DOA and UW System Contracts which can be used. See index of contracts for more information.
  2. The goal of campus is to purchase a minimum of 5% of the total furniture package from Minority Business Enterprises (MBE) when available.
  3. Process: When included in the A/E contract, the UW Project Manager shall direct the design/procurement process on all projects and will work directly with the design team representative (if the contract for design services includes) and/or user group representatives from the School or College on the selection of furniture, finishes, and equipment (FF&E). When contracted for services, the design team shall:
    • Develop a complete schedule for the FF&E design process, coordinated with the main project schedule.
    • Develop the departmental programming needs for the project’s FF&E.
    • Provide the user groups with a variety of options and styles for each category of furnishings.
    • Develop a preliminary budget package for review and options for items that exceed the budget if it becomes necessary.
    • Develop a full package of specifications and coded furniture plans for distribution to vendors for pricing and procurement by FP&M staff.
    • Work closely with the UW Project Manager to develop a well-coordinated delivery and installation schedule.
    • Develop a complete punchlist after installation is complete, facilitate vendor follow-up and sign off.
    • Provide two sets of the complete record of all purchased and installed products including specifications, coded plans, cost information, vendor and manufacturer contact information, and images of each component, organized by product type, in binders for future reference by the building occupants.
  4. Installation Responsibilities:

6.1  All vendors/installers shall wear an ID badge while on campus with photo, name, and company name.
6.2  UW-Madison shall no longer permit access to trucks over 30 ft. in length on several designated streets on this campus. The exceptions are trucks necessary for the delivery or pick up of perishable commodities, private construction vehicles, vehicles carrying radioactive materials, and campus service vehicles.  For specific policy language, a campus map and restrictions, see University Transportation Services.
6.3  Vendor Parking. University parking is very limited. Each vendor shall make their own arrangements through UW Transportation Services.  No additional costs shall be allowed for parking fees or violations. Unauthorized vehicles parking in University lots or loading docks without permits will be ticketed and or towed.

All debris shall be removed from University premises and properly disposed of by the vendor/installer at the end of each work day.

    1. The telecom/electrical contractor shall install power, voice, and data lines to the location where panel systems will be installed. They shall also order the data jacks and notify the furniture installer of the model/ size of outlets.
    2. The electrical contractor hardwires the base power feed whips to the junction box in the floor or wall. The furniture installer shall be responsible for providing the whips to the Electrical Contractor in a timely manner ahead of the delivery of the panels systems so that all infrastructures are in place prior to installation of the furniture.
    3. There are items other than furniture that shall be purchased with “Moveable Equipment” funds. Non-Furniture Moveable Equipment shall be purchased for project:
      • Fire extinguishers as determined by UW Safety.
      • Janitorial/Maintenance equipment as determined by UW Custodial.
      • Aerial lift if required to clean/maintain windows, clerestories, skylights and lighting.
      • Waste and recycle bins for public and personal use.
      • Freestanding appliances for break rooms and similar areas.
      • Exterior building signs (UW standard) and commissioned art recognition plaques.
      • Bio-safety cabinet certification, if required
      • Access control system equipment, one line documents and commissioning determined by UW Electric Shop.
      • Network electronics for MDF/IDF determined by UW DO-IT.
      • Wireless network access points
    4. Equipment to be designed by the A/E, purchased by owner, and installed by contractor:
      • Compactors determined by UW Custodial.
      • Keys, keying and cylinders shall be determined by UW Lock Shop with contractor to install. See Division 08 – Doors and Windows for hardware details.
    5. The following is a list of equipment sometimes thought to be “furnishings,” but which need to be specified by the A/E and purchased and installed by the contractor:
      • Bio-Safety cabinets.
      • Wall mounted brochure or other type racks (blocking required).
      • Coat hooks/racks (blocking required).
      • Display cases.
      • Interior and Way-Finding Signage. See Division 10 for requirements.
      • Digital Signage and building directories as required. This can include a connection to the campus-wide “green screen” project which affords the department an opportunity to visually display their utility usage and sustainability goals.
      • Computer systems for teaching podiums.
      • Ice Machines (water connection required).
      • Under counter refrigerators.
      • Residential stoves with required commercial exhaust hoods are discouraged. When required, they shall be approved by the UW Project Manager and then furnished and installed by the contractor.
      • Tack boards and marker boards (blocking required).
      • Dishwashers (water/waste connections required).
      • Window coverings (blocking and/or architectural “pocket” required).
      • Electronics racks in MDF/IDF rooms.
      • Site furnishings including benches, outdoor tables, waste/recycle/ash containers, and bike racks. See Division 12 93 00 Other Furnishings.
    6. Items not covered under FF&E and are the responsibility of each Department:
      • Move Coordination with Space Management. Consult Relocation Guide for more information.
      • Phone Activation and/or transfer.
      • Equipment: Fax machines, copiers, scanners, or leasing of equipment.
    7. All thermostats shall be located directly adjacent to light switches in private offices and conference rooms. These shall be placed next to the latch side of the door or side light so the remainder of the wall is open for furniture placement.  Coordinate furniture plans with electrical and control plans.

12 20 00. Window Treatments

  1. The A/E shall provide treatment to all windows applicable to the building design and user functions.  All window treatments, interior and exterior, are integral to the energy management of the building as well as the control of light and comfort of the occupants.
  2. All proposed manufacturer’s products and hardware shall be rated for extra heavy duty commercial use.
  3. A/E shall include all structural requirements, blocking, services and construction coordination for the installation of all window treatments.
  4. All product specifications including accessories, colors finishes applications and details shall be approved by the UW Project Manager prior to the final development of the construction documents.
  5. All window treatments specified with operating hardware shall include the necessary power and electrical controls for proper installation.

12 21 00. Window Blinds

  1. All window blinds shall be considered fixed equipment and are funded within the construction budget.
  2. All colors finishes, applications and details shall be approved by UW PM prior to the final development of the construction documents.

12 22 00 Curtains and Draperies

  1. All curtains and draperies shall be considered fixed equipment and are funded within the construction budget.
  2. All colors finishes applications and details shall be approved by UW PM prior to the final development of the construction documents.

12 24 00 Window Shades

  1. All Window Shades shall be considered fixed equipment and are funded within the construction budget.
  2. All colors finishes applications and details shall be approved by UW PM prior to the final development of the construction documents.

12 30 00 Casework

  1. The A/E shall specify all utility fittings and fixtures for casework equal to that specified for the plumbing, HVAC, electrical and data connections.
  2. All Casework shall be considered fixed equipment and are funded within the construction budget, all colors finishes applications and details shall be approved by UW Staff prior to the final development of the construction documents.

12 40 00.  Furnishings and Accessories

12 46 00.  Furnishing Accessories

12 46 33.  Waste Receptacles

  1. Preferred personal sized waste/recycling containers for offices are from Rubbermaid.
  2. Public areas have the option to either purchase waste and recycling containers with FF&E or coordinate with the architecture as a built-in.
  3. All built-in waste/recycling receptacles shall be specified with a liner.

12 48 00.  Rugs and Mats

12 48 13.  Entrance Floor Mats and Frames

  1. Campus buildings with heavy student or public traffic shall incorporate walk-off mats, recessed in the floor, at building entries. They shall be easily removable for cleaning and the texture shall be selected to clean shoes quickly. The type of walk-off mat is left to the discretion of the design team, working in collaboration with FP&M staff. Sections of the mat material should be run opposite to the flow of traffic. It shall be expected that despite the best efforts of the design team, there may be seasons where additional mats are placed over these by UW Custodial.
  2. If project funds allow, it shall be suggested that seasonal walk-off mats be designed and purchased specific to the building. Campus standards for these types of mats are governed by UW Custodial and the mats are presently available from Mats, Inc. through Kleenmark. From their available products, the campus standard is to use “Supreme Nop” with all four edges bound and base color charcoal #07. It shall be acceptable to specify the solid color mat or to have a custom UW crest logo cut into the mat. If the logo is cut in, Mats, Inc. will provide the mats with a solid backing sheet added to secure the cut logo. Approved UW Crest logo colors are as follows: #05 Natural shall be used for the “Gold” and #49 Autumn Red shall be used for the “Red” portions of the crest.
  3. The pile height and edge of an area rug shall not cause a trip hazard and shall be easily removable for cleaning.

12 50 00.  Furniture

12 50 05.  Furniture Quality Standards

  1. Durable/low maintenance finishes shall be required.
  2. Lecture hall chairs shall be ergonomic and armless unless otherwise approved.
  3. Tablet arm chairs shall not be included in the design of new facilities unless there are mitigating circumstances. In renovation projects, where replacement of existing tablet arm chairs is required, tablets shall be finished with high pressure laminate, of an appropriately large size, and supported by a structure able to withstand a 200 pound load.
  4. It is preferred but not required to have all office and other furniture be self-supporting, not attached to walls to facilitate changes without wall repair.
  5. Fabrics for lounge and other high use furniture shall be a minimum of 90,000 double rubs. Other seating fabrics must meet 40,000 double rubs. Fabric patterns and colors should be selected for their ability to hide soiling and wear.

12 56 00.  Institutional Furniture

12 56 53.  Laboratory Furniture
  1. Laboratory equipment may be purchased out of the moveable equipment budget after furniture requirements are satisfied. Service agreements cannot be paid for using project funds.
  2. All casework shall be provided and installed by the contractor. The required utility connections make casework unworkable as a separately purchased item.
  3. All bench tops shall be epoxy. Gray is the campus standard, but if user needs require, black can be specified.
  4. Reagent racks and shelves are to be supported above the countertop and fully adjustable.

12 61 00 Audience Seating

The A/E shall indicate complete specifications showing manufacturer, product number, materials and details from a select product and at least two additional manufactures, product numbers, materials and details showing equal capability.

12 90 00.  Other Furnishings

12 93 00.  Site Furnishings

  1. All site furniture selections (benches, trash/ash/recycling receptacles, tables, bollards, kiosks, plant containers, bike racks etc.) shall meet current campus standards and be reviewed by Facilities Planning and Management.
  2. All site furniture (benches, trash/ash/recycling receptacles, tables kiosks, plant containers, bike racks etc.) locations shall be identified in the 35% and 100% review documents. Detail drawings for each shall be provided.
  3. Insure that all site furniture (benches, trash/ash/recycling receptacles, tables, bollards, kiosks, plant containers, bike racks etc.) is located such that it does not limit access to accessible door buttons or key access pads at entrances.
  4. Campus Planning and Landscape Architecture shall review all exterior site furniture submittals to insure campus standards are followed.
  5. All site furniture, signs and materials shall be specified on the plans. Any non-campus standard site amenities shall be replaced with the current campus standard.
  6. Stainless steel or zinc plated anchor bolts, washers, and drop-in anchors shall be used to anchor all site furnishes and bike racks.
12 93 13.  Bike Racks
  1. The campus standard bike rack is the UW Duckbill bike rack and inverted “U” rack. Galvanized finish, single sided or double sided. No other design will be an acceptable substitution. See Division 12 Detail 1 at end of division.
  2. Inverted “U” bike rack shall be a galvanized or stainless steel tube 30 to 36 inches high and 30 to 36 inches long. Minimum pipe diameter of 2.375 inches. See Division 12 Detail 2 at end of division.
  3. Consult with UW Transportation Services and UW Campus Planning and Landscape Architecture when high density bike racks may be required. Use of high density racks shall be approved by UW Transportation Services and Campus Planning and Landscape Architecture.
    • The Madrax Regent bike rack is the campus standard high density bike rack. Galvanized finish. 5 foot long double-sided (8-stall) and 10 foot long single-sided (8-stall). See Division 12 Detail 3 at end of division.
    • This is a customized, sole source item. No product substitutions will be approved. DFD requires a Class 1 notice to be included in the specifications.
  4. Project contractor shall furnish, assemble, and anchor all bike racks.
  5. All bike racks shall be surface mounted to concrete or other hardscape using stainless steel hardware and follow the manufacturer’s specifications for installation.
    • Use a bolt and nut anchor hardware so the racks could be removed and relocated as needed for maintenance reason in the future without drilling new holes into the concrete.
    • A sufficient number of bicycle parking spaces shall be incorporated into a building’s site design. The quantity of bike racks needed shall be determined by UW Transportation Services and confirmed through the City of Madison zoning approval process.
      • The minimum number of spaces shall meet or exceed City of Madison standards according to section MGO 28.121(4)(g) of the City’s zoning ordinances.
      • The minimum number of spaces per Table 28I-3 of the City of Madison standards is one (1) space per classroom and one (1) per five (5) students, or as established in the Campus Master Plan.
    • The campus standard shall provide bike parking for 50% of the residents in UW residence halls.
    • Where deemed necessary, the University may require more bicycle parking spaces than the requirements specified above.
    • The site locations for a sufficient number of bicycle parking spaces shall be included in the 35% review documents along with detail drawings and specifications.
    • Take into account any large lecture halls within the building project, or adjacent to the project, when determining bike rack quantities. If there is a deficiency of bike racks within the area of campus the project is within, FP&M may require the project provide enough bike racks to elevate the deficit as well as accommodate the needs of the project.
  1. Bicycle Parking Layout:
    • All campus buildings shall include bicycle parking facilities in conveniently located areas to promote use. They shall be close enough to building entrances to provide attractive access while not directly in the way of safe pedestrian and wheelchair access.
    • The provision of covered bike parking is encouraged.
    • The landscape design shall accommodate future growth for bike racks.
    • Bicycle parking areas shall include appropriate landscape screening but shall not compromise site security.
    • Bicycle parking areas shall have a curb cut or rolled curb section nearby if bicyclists must cross over a curb to access bike racks.
    • Bicycle parking spaces shall be at least 2 feet by 6 feet per bike with vertical clearance of at least 6 feet and an accessible aisle that is at least 5 feet wide.
    • Bicycle parking areas shall be located to avoid conflict with motor vehicle traffic, including mopeds, and pedestrians.
    • The building shall include provisions for bicyclists to shower and change.
  2. Bicycle Parking in Parking Structures

7.1.  All parking ramp plans shall provide a bicycle parking area.  A minimum of 22 spaces near the entrance on a concrete pad shall be required. This space shall be approximately 12 feet x 30 feet.
7.2.  Bike parking areas can be level with adjacent grade or above grade. If the area is above grade a ramp for bicyclists shall be provided for access. Separate moped/scooter parking areas may be needed for some parking areas depending on location. Transportation Services shall be contacted to specify on a case-by-case basis.

12 93 23.  Waste, Recycling and Ash Receptacles
  1. The project contractor shall assemble, purchase, install and anchor all waste, recycling and ash receptacles.
    • All waste, recycling and ash receptacles shall be anchored to concrete or other hardscape using stainless steel hardware and shall follow the manufacturer’s specifications for installation.
  2. Waste, recycling and ash receptacles purchased with funds outside of project shall be reviewed and approved by Campus Planning and Landscape Architecture.
  3. The campus standard for trash receptacles is Wausau Tile, Metal Form Model #MF3200, 36 gallon unit, Metal Armor Matte Black color. (Shown in Figure 12 93 23.1).
    • The campus standard trash can is a sole source item. No product substitutions will be approved. DFD requires a Class 1 notice to be included in the specifications.
  4. The campus standard for ash urns is Wausau Tile, Metal Form Model #MF4005, color Metal Armor Textured Black color (Shown in Figure 1 2 93 23.2).
    • The campus standard ash urn is a sole source item. No product substitutions will be approved. DFD requires a Class 1 notice to be included in the specifications.
  5. The alternate campus standard ash urn may be used only at the discretion of Campus Planning and Landscape Architecture.  This will be used in very rare instances when warranted by site conditions or constraints.
    • The only alternate ash urn model is Rubbermaid Commercial Products Metropolitan Smokers’ Station. Model number R93400BK, color textured black.
    • Ash Urns shall be placed a minimum of 25 feet away from building entrances and building air intakes. Each ash urn shall be paired with a waste receptacle, and if specified for the site, a recycling container.
  6. Campus standard recycling receptacle is Wausau Tile, Metal Form Model #MF3252, 36 gallon unit, Metal Armor Matte Black color.  Each recycling unit shall be paired with a waste receptacle. See Division 12 Detail 4 at end of division.
    6.1      The campus standard recycling receptacle is a sole source item. No product substitutions will be approved. DFD requires a Class 1 notice to be included in the specifications.
12 93 43.  Site Seating and Tables
  1. Project contractor shall assemble, purchase, install and anchor all site seating, benches and tables.
    • All site seating, benches and tables shall be anchored to concrete or other hardscape using stainless steel hardware and follow the manufacturer’s specifications for installation.
  2. Site seating, benches and tables purchased with funds outside of project shall be reviewed and approved by Campus Planning and Landscape Architecture.
  3. Skateboards, roller blades and BMX bikes can cause damage to site seating, benches, and tables. All projects shall include features to deter such damage. See Division 32 32 9.
  4. Campus standard for benches (Excluding the Lakeshore Nature Preserve) is Wausau Tile, Metal Form Model #MF2207 Series (5 foot, arched back) or #MF2204 with middle arm (6 foot, arched back). Metal Armor Textured Black color. See Figures 12 93 43.1 and 12 93 43.2. MF2207 is the preferred model.
    • The campus standard exterior benches are a sole source item. No product substitutions will be approved. DFD requires a Class 1 notice to be included in the specifications. Bench layout design shall include companion seating per ADA requirements. See Division 12 Detail 5 at end of division.
  5. The campus standard for outdoor tables is Landscape Forms, Inc. Carousel table series with attached seating.
    • The campus standard outdoor table is a sole source item. No product substitutions will be approved. DFD requires a Class 1 notice to be included in the specifications.
    • Table details and location shall be approved by Campus Planning and Landscape Architecture.
    • The color shall be coordinated with the site and approved by Campus Planning and Landscape Architecture.
    • Seats shall be metal grid or perforated metal and match color with rest of table unit. There is the option for backed or backless seats.
    • Table tops shall be steelhead perforated.
    • The number of accessible tables shall follow ADA guidelines.
    • Tables w/ umbrellas shall be anchored to concrete or hard surface.
    • Tables shall be located on a paved surface away from major pedestrian walks and not in lawn areas unless on a concrete pad.
    • Tables shall be anchored to concrete, other hard surface, or concrete footing. Use stainless steel hardware and follow manufacturer’s specifications.

Division 12 Detail 1

Refer to Division 12 93 13 Bike Racks, Item 1 for campus standard bike rack information.

Division 12 Detail 2

Refer to Division 12 93 13 Bike Racks, Item 1.1 for rack and rack layout information.

Division 12 Detail 3

Refer to Division 12 93 13 Bike Racks, Item 2.1 for campus standard high density bike rack information.

Division 12 Detail 4

Refer to Division 12 93 23 Waste, Recycling, and Ash Receptacles, Item 6 for campus standard recycling receptacle information.

Division 12.  Furnishings