The following procedure is to be followed for a single point of contact by the Department of Facilities Development (DFD) with UW-Madison for all construction projects as herein defined with the exception of “Small Projects.”
It is understood that in the construction phase of a project “Time is of the Essence,” and, therefore, both DFD and UW-Madison will cooperate to the fullest extent possible in making timely decisions, providing information as required and without disruption to the schedule.
- The University Architect has been designated as the single point of contact. He may delegate another person in his behalf at any time in the project schedule via the DFD Project Manager.
- Input can be provided by other UW-Madison contacts but the University Architect will speak for UW-Madison and provide direction.
- UW-Madison will require a minimum of 8 weeks between Substantial Completion and Occupancy.
- UW-Madison should receive a copy of the Substantial Completion notice.
- DFD shall not determine Occupancy. All user occupancy concerns should be directed to the University Architect.
- On all major projects of $5M or more, prior to the Preconstruction Meeting, a DFD/UW-Madison kickoff meeting will be held with the Construction Rep, the Architect/Engineer, the Project Manager, the University Architect and the Construction Quality Control Section Chief.
- On all major projects of $5M or more, the Substantial Completion Date shall be determined by the Construction Rep, the Architect/Engineer, the Project Manager, the Unversity Architect, and the Construction Quality Control Section Chief.
- The following markers should be identified and used as a guide to the schedule:
Design Report – did the schedule slide?
Prior to bid – Should the schedule be adjusted to reflect construction time?
50% complete – are the contractors on schedule?
6 months prior to completion – is Substantial Completion date realistic?